<div style="margin: 12px 0px; font-family: arial; color: #333333; background: #ffffff; border: solid 4px #e5e5e5; width: 100%; clear: left;"><div class="CM_CTB_Content_Wrap" style="margin: 0px; padding: 0px;background-color: #ffffff;"><div style="border-bottom: solid 1px #dcdcdc; white-space: nowrap; margin-bottom: 8px; background-color: #eeeeee ;background-image: url(http://www.clipmarks.com/images/source-bg.gif); background-repeat: repeat-x; height: 24px; line-height: 24px; vertical-align: middle; padding-bottom: 4px; color: #666666; font-size: 10px;" ><a href="http://clipmarks.com/clip-to-blog/" title="see clips that are hot right now"><img src="http://content.clipmarks.com/blog_embed/2f596e44-5129-49db-a071-e01fb5baae01/4A58DBA0-CFD4-4610-90AB-F74CD3860E49/" alt="" width="19" height="19" border="0" style="vertical-align: middle; margin: 0px 4px; display: inline; border: none; float:none;" /></a>clipped from <a title="http://lifecoachesblog.com/2007/07/29/how-i-became-an-inbox-ninja/" href="http://lifecoachesblog.com/2007/07/29/how-i-became-an-inbox-ninja/" style="font-size: 11px;">lifecoachesblog.com</a></div><blockquote style="text-align: left; padding: 0px 8px; margin: 4px 0px 8px 0px; background: transparent; border: none;" cite="http://lifecoachesblog.com/2007/07/29/how-i-became-an-inbox-ninja/">The First Step Towards Email Freedom</blockquote><div style="height: 2px; font-size: 2px; background: #dcdcdc; border-bottom: solid 1px #f5f5f5; margin: 2px 4px;"></div><blockquote style="text-align: left; padding: 0px 8px; margin: 4px 0px 8px 0px; background: transparent; border: none;" cite="http://lifecoachesblog.com/2007/07/29/how-i-became-an-inbox-ninja/"><P>The first key came in <A href="http://lifehacker.com/software/top/geek-to-live--empty-your-inbox-with-the-trusted-trio-182318.php" linkindex="117" set="yes">Lifehacker’s Trusted Trio</A> hack. The method is simple, keep only 3 folders in your email client:</p> <P><STRONG>1) Action</STRONG></p> <P>To hold the emails with tasks that need to get done. <STRONG> 2) Archive</STRONG></p> <P>Everything else that’s just for reference’s sake or action emails that have been done gets stored in here.</p> <P><STRONG>3) Hold</STRONG></p> <P>A temporary holding folder for reference emails that might be needed in the next few days.</P></blockquote><div style="height: 2px; font-size: 2px; background: #dcdcdc; border-bottom: solid 1px #f5f5f5; margin: 2px 4px;"></div><blockquote style="text-align: left; padding: 0px 8px; margin: 4px 0px 8px 0px; background: transparent; border: none;" cite="http://lifecoachesblog.com/2007/07/29/how-i-became-an-inbox-ninja/">The Big ‘Aha!’ Moment</blockquote><div style="height: 2px; font-size: 2px; background: #dcdcdc; border-bottom: solid 1px #f5f5f5; margin: 2px 4px;"></div><blockquote style="text-align: left; padding: 0px 8px; margin: 4px 0px 8px 0px; background: transparent; border: none;" cite="http://lifecoachesblog.com/2007/07/29/how-i-became-an-inbox-ninja/"> <A href="http://lifehacker.com/software/geek-to-live/separate-your-email-from-your-to+dos-272590.php" linkindex="119" set="yes">separate your email from your to-do’s</A></blockquote><div style="height: 2px; font-size: 2px; background: #dcdcdc; border-bottom: solid 1px #f5f5f5; margin: 2px 4px;"></div><blockquote style="text-align: left; padding: 0px 8px; margin: 4px 0px 8px 0px; background: transparent; border: none;" cite="http://lifecoachesblog.com/2007/07/29/how-i-became-an-inbox-ninja/"> Email is a sucky task manager.</blockquote><div style="height: 2px; font-size: 2px; background: #dcdcdc; border-bottom: solid 1px #f5f5f5; margin: 2px 4px;"></div><blockquote style="text-align: left; padding: 0px 8px; margin: 4px 0px 8px 0px; background: transparent; border: none;" cite="http://lifecoachesblog.com/2007/07/29/how-i-became-an-inbox-ninja/"><STRONG>All emails must be converted to to-dos.</STRONG></blockquote><div style="height: 2px; font-size: 2px; background: #dcdcdc; border-bottom: solid 1px #f5f5f5; margin: 2px 4px;"></div><blockquote style="text-align: left; padding: 0px 8px; margin: 4px 0px 8px 0px; background: transparent; border: none;" cite="http://lifecoachesblog.com/2007/07/29/how-i-became-an-inbox-ninja/">How to Become an Inbox Ninja</blockquote><div style="height: 2px; font-size: 2px; background: #dcdcdc; border-bottom: solid 1px #f5f5f5; margin: 2px 4px;"></div><blockquote style="text-align: left; padding: 0px 8px; margin: 4px 0px 8px 0px; background: transparent; border: none;" cite="http://lifecoachesblog.com/2007/07/29/how-i-became-an-inbox-ninja/"><STRONG>1) Aim to pare your inbox down to zero.</STRONG></blockquote><div style="height: 2px; font-size: 2px; background: #dcdcdc; border-bottom: solid 1px #f5f5f5; margin: 2px 4px;"></div><blockquote style="text-align: left; padding: 0px 8px; margin: 4px 0px 8px 0px; background: transparent; border: none;" cite="http://lifecoachesblog.com/2007/07/29/how-i-became-an-inbox-ninja/">2) Emails that need action on them need to become to-do items.</blockquote><div style="height: 2px; font-size: 2px; background: #dcdcdc; border-bottom: solid 1px #f5f5f5; margin: 2px 4px;"></div><blockquote style="text-align: left; padding: 0px 8px; margin: 4px 0px 8px 0px; background: transparent; border: none;" cite="http://lifecoachesblog.com/2007/07/29/how-i-became-an-inbox-ninja/"> 3) Process other emails to either ‘Archive’, ‘Follow-up’ or ‘Hold’.</blockquote><div style="height: 2px; font-size: 2px; background: #dcdcdc; border-bottom: solid 1px #f5f5f5; margin: 2px 4px;"></div><blockquote style="text-align: left; padding: 0px 8px; margin: 4px 0px 8px 0px; background: transparent; border: none;" cite="http://lifecoachesblog.com/2007/07/29/how-i-became-an-inbox-ninja/"><STRONG>4) Refine the system.</STRONG></blockquote><div style="height: 2px; font-size: 2px; background: #dcdcdc; border-bottom: solid 1px #f5f5f5; margin: 2px 4px;"></div><blockquote style="text-align: left; padding: 0px 8px; margin: 4px 0px 8px 0px; background: transparent; border: none;" cite="http://lifecoachesblog.com/2007/07/29/how-i-became-an-inbox-ninja/"><A href="http://www.43folders.com/2007/07/25/merlins-inbox-zero-talk/" linkindex="120" set="yes">43Folders has a fun talk on ‘Inbox Zero’ </A>explaining these principles in more detail:</blockquote></div><div style="margin: 0px 6px 6px 4px;"><table style="font-size: 11px;border-spacing: 0px;padding: 0px;" cellpadding="0" cellspacing="0" width="100%"><tr><td style="background:transparent;border-width:0px;padding:0px;">&nbsp;</td><td align="right" style="background:transparent;border-width:0px;padding:0px;width:107px" width="107"><a href="http://clipmarks.com/share/4A58DBA0-CFD4-4610-90AB-F74CD3860E49/blog/" title="blog or email this clip"><img src="http://content7.clipmarks.com/images/c2b-foot.png" border="0" alt="blog it" width="107" height="17" style="border-width:0px;padding:0px;margin:0px;" /></a></td></tr></table></div></div>

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